Plan · Assign · Track · Report · Deliver

Ship projects on time. AI inside.

Plan, assign, track and deliver every project in one workspace. AI turns briefs into task plans, meetings into action items and progress into status reports, automatically.

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AI
Brief to task plan
4
Views of every task
6
Built-in AI assistants
01 — Overview

Projects don't fail on day one.

They slip a little every day: a missed update here, an overloaded designer there, a client approval stuck in someone's inbox. By the time anyone notices, the deadline is gone. One workspace changes that: tasks, timelines, files, time, approvals and reports in one place, with AI keeping everyone updated.

The challenge

  • Updates live in chats & spreadsheets; nobody has one version of the truth
  • Status meetings eat the week asking "where are we?"
  • Some people overloaded, others idle; work assigned by gut feeling
  • Client approvals go missing, buried in email threads
  • Billing is guesswork; hours and budgets tracked too late

With this system

  • One workspace for tasks, files, time and approvals
  • AI-written status reports from real progress
  • Workload view to balance the team before burnout
  • Client portal for reviews and approvals
  • Timesheets and budgets tracked as you go
02 — Features

Everything it does for you

Modules built and delivered end-to-end, customised to your workflow, roles and branding.

01 / 03 The workspace

Every task. Every view.

Switch between board, list, timeline and calendar views of the same work. Everyone sees what's next, who owns it and when it's due.

Board / list / timeline

Kanban boards, lists, Gantt timelines and calendars of the same tasks.

Subtasks & checklists

Break work down with dependencies, priorities and due dates.

Comments & @mentions

Discuss on the task itself instead of scattered chats.

Files & versions

Attach designs and docs with version history.

Templates

Reuse project templates for recurring work.

Notifications

Email, in-app and WhatsApp alerts for what matters.

02 / 03 Planning & resources

See the deadline before it's at risk.

Timelines with dependencies and milestones show the whole plan, and the workload view shows who is free and who is overloaded each week, so you reassign work before burnout or delays happen.

Dependencies & milestones

Know exactly what blocks what.

Drag to reschedule

Move work on the timeline and dates update.

Capacity per person

Available, healthy or overloaded at a glance.

Leave & holidays

Plans account for who is actually around.

03 / 03 Time, clients & reports

Bill every hour. Delight every client.

Timers and timesheets turn into invoices; clients review and approve work in their own portal.

Time tracking

Timers, timesheets & billable hours.

Client portal

Share progress, files & approvals.

Budgets

Planned vs actual cost per project.

Reports

Export to Excel & PDF, or schedule by email.

03 — AI features

AI turns a brief into a plan.

Paste a client brief or meeting notes. AI drafts the tasks, estimates and owners; your project manager reviews, adjusts and publishes in a click.

AI · 01

Meeting notes to tasks

Upload or paste notes; action items become assigned tasks.

AI · 02

Auto status reports

Weekly client-ready updates written from real progress.

AI · 03

Delay risk alerts

Flags tasks and projects likely to miss their dates.

AI · 04

Smart assignment

Suggests the right owner by skills and current workload.

AI · 05

Ask your projects

"What's blocking the app launch?" answered in seconds.

AI · 06

Summaries on demand

Long comment threads condensed into key decisions.

Curious how AI would fit your business? Ask my assistant, or describe your idea for an instant scope.

04 — Technology

Modern, scalable and secure

Built on a proven MERN stack with secure, role-based access and reliable cloud hosting.

Frontend

React.js · Next.js · Tailwind

Backend

Node.js · Express · Socket.io

Data

MongoDB · MySQL · Redis

AI

LLM APIs · embeddings · guardrails

Apps

Web + responsive PWA

Cloud

CI/CD · SSL · daily backups

Security & control

Roles & permissions

Admins, managers, members and guests.

Client-safe sharing

Clients see only what you share.

Audit history

Every change logged with who & when.

Backups & SSL

Secure cloud hosting with daily backups.

Integrations (on request)

  • Email & calendar
  • Team chat apps
  • Git repositories
  • Cloud storage
  • Accounting / invoicing
  • WhatsApp alerts
  • Google Sheets
  • SSO login
05 — Delivery

From first call to go-live, handled end-to-end

  1. 01Discovery

    Your teams, projects and how work flows today.

  2. 02Workflow setup

    Stages, templates, roles and permissions.

  3. 03Data import

    Bring in projects and tasks from sheets or other tools.

  4. 04AI config

    Tune AI planning and reports to your work.

  5. 05Team training

    Get managers, members and clients onboard.

  6. 06Go live

    Launch, monitor and improve.

Choose how you want to start

Team

Plan & track together

  • Projects, tasks & boards
  • Timeline & calendar views
  • Time tracking & timesheets
  • Client portal & approvals
Get a quote
Recommended

Business + AI

Plan smarter, report automatically

  • Everything in Team
  • Workload & resource planning
  • AI planning & status reports
  • Delay risk alerts & smart assignment
  • Custom integrations & SSO
  • Multi-team / multi-company
Get a quote

Pricing based on team size & modules.

Ideal for
  • Digital & creative agencies
  • IT & software companies
  • Construction & interiors
  • Consulting firms
  • Marketing teams
  • Event management
Let's ship your next project.

Projects on time, every time.
Book a free demo.

Download the brochure Book a free demo
06 — Contact

Let's build something great

Book a free demo and consultation for the AI Project Management System. I'll walk you through it and tailor it to your business.

Get startedPick whatever is easiest for you
Email me for a demo Download brochure (PDF) Download my profile (PDF)
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